Anatomical Science 2004 From Gene to Body
Top
Invitation
Committee
Program
Social Program
Announcement of Accepted Abstracts
Instructions to the speakers
Young Investigators' Award
Registration
Hotel Accommodationand Optional Tours
General Information
Access to Kyoto
Map of Kyoto
Instructions to the speakers
Guidelines for Presenters
The Guidelines for each type of Presentation are given bellow. Please click on the relevant button to see the guidelines and format for your Presentation.
 
Presentations in the plenary, presidential and special lectures, and symposia
Presentations in the oral sessions
Poster Presentations
Presentations in the plenary, presidential and special lectures, and symposia
 
Presentation Format
  Please note that at oral presentations only a PC projector with a single screen is available in each conference room. Slides and video may NOT be used.
 
Presentation Construction
  All Speakers are requested to bring their own laptop computers. In addition to your own laptop computer, please bring a CD-ROM or a USB memory stick containing your presentation as a precautionary backup.
Only the following types of PC and data format will be acceptable:
Model:  Windows 98 or later version
  Macintosh OS 9.1 or later version
Data:  Please construct your presentation using PowerPoint 2000 or a later version.

Western Japan, including Kyoto, is on 100 V, 60 Hz. The plug type in Japan is type A with two flat blades without a ground pin, the same type widely used in the USA and Canada. The speaker's laptop computer must be equipped with a D-Sub 15-pin output, a standard monitor terminal, as shown below.



Thin laptop computers may not have the standard monitor terminals.
If necessary, speakers are requested to bring a power conversion plug, a transformer, and a D-Sub 15-pin adaptor to connect their own computer with them.
LCD Projectors with VGA Resolution (640 by 400), SVGA Resolution (800 by 600), and XGA Resolution (1024 by 768) will be available. Although these cases are rare, presenters are requested to switch the resolution in advance if required.
   
Before coming to Japan
  Every symposium speaker must inform the organizer of their session whether they will bring their own laptop computer or not, and the data format for their presentation. Every organizer must confirm in advance whether the speakers in their symposium will perform their presentations with their own laptop computers or with the organizer's laptop. The organizer is responsible for ensuring that those presenters, who cannot bring their own computer, bring their presentation data saved onto USB memory stick or CD-ROM to be presented using the organizer's laptop computer.
   
On the day
 
 
1.  Preview. Two to three hours before their presentation time, presenters must take their PC to the PC operation Desk, located in front of the stage on the left hand side, inside the conference Room where they will give their presentation. Presenters must connect their own computer to the PC projector. There will be PC operating staff and an English-speaking PC assistant on hand to help. Presenters must check beforehand that their presentations can be shown without any trouble. If there is a problem with the presenter's own laptop, or they do not bring one, they must arrange to use the organizer's laptop, and bring their presentation data saved onto USB memory stick or CD-ROM. Organizers are required to attend the Preview and confirm that all the speakers can perform their presentation either using their own laptop computers or the organizer's laptop computer.
In the event that the presenters are unable to use their own or the organizer's laptop, they must inform the PC operating staff immediately.

Recommended Preview Time is as follows:
Morning plenary and special lectures 8:30- 9:00
Morning symposia   8:30- 9:30
Afternoon plenary and special lectures   13:00- 14:30
Afternoon symposia and evening sessions   13:00- 14:30
Afternoon oral sessions (Monday only)   13:00- 15:30
 
2.  Twenty (20) minutes prior to their Presentation time, presenters must take their PC to the PC Operation Desk, located in front of the stage on the left hand side, inside the conference room.
 
3.  Presenters are to be seated in the Next Speaker seat 10 minutes prior to their presentation time.
 
4.  The PC Operation staff will take the presenter's PC up to the podium prior to their presentation. Presenters will operate their own presentations using their own PC.
 
5.  Presenters are to collect their PC from the PC Operation Desk at the completion of their presentation.
   
Discussion time
 
1.  Individuals wishing to ask questions will line up at the microphone provided in the conference room. Upon signal from the Chairperson, they will wait for the signal from the Chairperson to begin their question.
2.  Organizers are also responsible for punctual proceeding of the symposia.
  Top of this page
 
Presentations in the oral sessions
 
  Oral sessions will be held on August 23 (Mon) from 15:30 to 17:00 and cover eight different fields. Six selected speakers are due to present papers in each session, with each speaker having 15 minutes including discussion time. Chairpersons will determine the order for presentation, and speakers will be notified in advance.

Each speaker: Presentation: 10 minutes
Discussion: 5 minutes
 
Presentation Format and Presentation Construction
Instructions for presenters in the oral sessions are the same as those for the speakers in the symposia as described above.
 
In short:
All Speakers are requested to bring their own laptop computers. In addition to your own laptop computer, please bring a CD-ROM or a USB memory stick containing your presentation as a precautionary backup.

Only the following types of PC and data format will be acceptable:
Model:  Windows 98 or later version
  Macintosh OS 9.1 or later version
Data:  All the speaker must construct your presentation using PowerPoint 2000 or a later version.

If the speakers construct their presentation with a format other than PowerPoint 2000 or an earlier version, the presentation will not work.
If necessary, speakers are requested to bring a power conversion plug, a transformer, and a D-Sub 15-pin adapter to connect their own computer with them.
The speaker is solely responsible for their presentation. The chairperson and the Registration Secretariat will not accept any responsibility for problems or failure of the individual's presentation due to inability to follow these guidelines.
 
On the day
 
1. Preview: Two to three hours before presentation time (Monday, 13:00-15:30), speakers must take their PC to the PC operation Desk, located in front of the stage on the left hand side, inside the conference Room where they will give their presentation. Speakers must connect their own computer to the PC projector. There will be PC Operating staff and an English-speaking PC assistant on hand to help. Speakers must check beforehand that their presentations can be shown without any trouble. If there is a problem with the presenter's own laptop, or they do not bring a laptop, the presenter must arrange to use the chairperson's laptop, and thus must have a back-up copy of the presentation data saved onto USB memory stick or CD-ROM. Chairpersons are required to attend the Preview and confirm that all the speakers can perform their presentation either using their own laptop computers or the chairperson's laptop computer.
In the event that the speaker is unable to use their own or the chairperson's laptop, their presentation will be cancelled and the speaker must accept full responsibility.
   
  2. Twenty (20) minutes prior to their presentation time, speakers must take their PC to the PC Operation Desk, located in front of the stage on the left hand side, inside the conference room.
Other instructions for presenters in the oral sessions are the same as those for the speakers in the symposia.
   
Top of this page
 
Poster presentation
 
Request to Presenters
 
 
1.  Room:
Event Hall, 1F, Kyoto International Conference Hall
 
2.  Mounting, discussion, and removal times are as follows:


Poster number

Mounting time

Discussion

Removal time
P1-001~230 August 23 (Mon)
09:00 - 10:00
August 23 (Mon)
13:00 - 14:30
August 23 (Mon)
17:30 - 18:00
P2-001~199 August 24 (Tue)
09:00 - 10:00
August 24 (Tue)
13:00 - 14:30
August 24 (Tue)
17:30 - 18:00
P3-001~227 August 25 (Wed)
09:00 - 10:00
August 25 (Wed)
13:00 - 14:30
August 25 (Wed)
17:30 - 18:00
P4-001~228 August 26 (Thus)
09:00 - 10:00
August 26 (Thus)
13:00 - 14:30
August 26 (Thus)
17:30 - 18:00
   
3.  Exhibition:
Presenters are to confirm their poster number and mount their poster in the designated place. Pushpins, and presenter's ribbons will be available at each individual panel. Although the panel will be 120 cm wide by 210 cm in length, presenters are requested to try to keep the contents as high in position as possible to allow for easy viewing. The title of the Presentation, the name of the Presenter, and affiliation must be printed in the designated area at the top of the panel (20cm × 100cm). The remaining space may be used any way to display the "Objective", "Text, Graphs and Charts", "Summary" etc.
   
4.  Presentation and Discussion:
Presenters are required to wear the Presenter's ribbon at all times during presentation and discussion. In the discussion time, authors are requested to stay in front of the poster to talk actively on their findings.
   
5.  Removal:
Pushpins and the Presente's ribbon are to be placed in a paper cup and attached to the bottom of the panel. Posters that have not been taken down by 18:00 every day will be removed and disposed of by the Registration Secretariat.
*Please direct any inquiries on the day to the Poster Reception desk.
 
 
 
 
Top of this page
16th IFAA 2004 Kyoto